OBU RAP Topic 9


A critical evaluation of the planning and implementation of an information system in an organisation

information system in company

Better knowledge of various aspects of Information System in general and specific knowledge with respect to its implementation into selected organisation under well  qualified

Overview

IS (information system) is the collection of technical and human resources that provide the storage, computing, distribution, and communication for the information required by all or some part of an enterprise . IS in business are normally divided into four main types based on types of particular operation. These IS system are as follows;

  • Transaction processing systems
  • Management information systems
  • Decision support systems
  • Executive information systems etc.

(Source: Adire J, Information Technology  in Education Management)

Successful organizations, large and small leverage available technologies to manage business activities and assist in making decisions. They use information systems to collect data and process it according to the needs of the analyst, manager or business owner. Businesses operate more efficiently by using varied information systems to interact with customers and partners, curtail costs and generate revenues.

Topic 9 focuses on two aspects

  • Evaluate planning of an information system in an organization
  • Evaluate implementation of an information system in an organization

Under evaluation of planning of IS, first of all student need to consider current practice (current state) for arrangement and dissemination of specific information to various stakeholders of his/her selected organisation. Students need to analyze reasons for implementation of IS in planning stage so that effective resolution of all desired outcomes can easily plan accordingly. Planning is very important to achieve desired  result  as planning will enable management of organisation to engage key resource well in time to avoid any issues during execution phase so student need to give particular attention in this respect during preparation of RAP. In short, describing planning aspect of IS is very essential to get pass status of RAP under this topic.

The second most important aspect under this topic is evaluation of implementation of IS as whether it fulfill desired objectives as planned in planning stage of IS. Student need to critically evaluate all reasons if management of the organisation fail to achieve desired objectives.  Student needs to comments as what were the major reasons for all such issues and where actually management of the organisation lacks either in proper planning of IS or effective implementation of IS. In case management of the organisation achieve desired objectives as per their planning then students need to identify that how this IS contributed in overall growth of the organisation both in quantitative as well as qualitative perspective.

Key features / requirements

  • Proper explanation of overall concept of Information System both in general (i.e. Litterateur Review) and specific to the selected organisation.
  • Assessment of how proper planning and implementation of an information system of slected organisation.
  • Provide some quantitative and qualitative analysis to substantiate above mentioned aspects in proper manner.
  • Maintain proper balance in explanation / analysis of evaluation of the planning and implementation of an information system in an organisation.

*Feedback from project mentor is essential to get good grades in RAP.

Key Success Factors

  • Proper application of all selected aims and objectives (that decided in inception of RAP) in appropriate sections of RAP.
  • Proper answering of all research questions (that decided in inception of RAP) in appropriate sections of RAP.
  • Usage of proper research methodology to achieve good result against all selected aims and objectives (that decided in inception of RAP).
  • Maintain proper sequence of all discussion in logical manner by keeping all requirements of the topic.
  • Logically conclude all performed work at the end of Research Report by keeping in consideration of all requirements of the topic.

*Feedback from project mentor is essential to get good grades in RAP.

Major benefits for choosing this topic

  • Student will practically apply his/her bookish knowledge into real life.
  • Various techniques learned under this topic will substantially help student in his/her professional life.

Major possible limitations faced by student under this topic

  • Students may not entertain well by the management of selected organisation in provision of required information due to various issues (e.g. confidentiality aspects, non availability of authorized person to disseminate information to student for research work, etc.)
  • Student may not find good stuff from internet  or other sources (due to weak research approach) to bring ideas for improvement in the project.
  • Student may be confused due to variation in actual information (verbal or documented) provided from primary sources with the result that he/she actually derive from his/her research work as per requirement of the topic. 

 *Feedback from project mentor is essential to get good grades in RAP.

Suitable organisation under this topic

The most suitable organisation under this topic is that for which student have access to management of the company and moreover management of the company is willingly provide all required information to student as required under the topic. Selection of most appropriate organisation is very essential as student must have better understanding of overall operations of the organisation and moreover he/she also have enough knowledge of the sector in which his/her selected organisation actually operates. Based on better knowledge of the organisation and respective sector , student will be able to interlink various aspect of overall operations of the selected organisation with all requirements of the topic that ultimately help him/her in getting good grades.

In short student need to assess following aspects in selection of organisation for RAP.

  • Student’s own interest related to overall business of the organisation;
  • Accessibility of information from primary sources (extremely important in topic 9);
  • Accessibility of information from secondary sources;
  • Knowledge of overall operations of the organisation (extremely important in topic 9);
  • Knowledge of overall associated sector of the organisation;
  • Availability of time from concerned officials of selected organisation (extremely important in topic 9);
  • Basic idea of requirements of selected topic and their applications on proposed organisation in inception of RAP.

*Feedback from project mentor is essential to get good grades in RAP.

Suggested approach for this topic

Under this topic, student must plan properly from inception so that he/she can complete all tasks effectively in proper manners. First of all, student must  gain excellent understanding of major requirements of this topic and he/she need to critically assess all aspects of requirement by defining detailed strategy.  Student need to assess that what process that he/she actually follow to meet all requirements that only possible through detailed planning in inception of RAP.

Student need to  prepare overall content of RAP under topic 9 that describes logical sequence of all tasks that need to adhere by the student. This content will also help student to keep on right track from inception and at the same time student can also assess time factor against planned vs. actual tasks through considering his allocated time for complete preparation of RAP.

After finalization of overall content of RAP under topic 9, student need to start working logically from gathering of information as per requirement of topic. Student need to assess all gathered information very critically through consultation from mentor. Mentor feedback on key areas of RAP is very essential so student should share his/her thoughts with project mentor regularly to get efficient guidance in time accordingly.

In short, there is no 100% suggested approach for topic 9 as keeping broader level approach (described above) , detailed approach under topic 9 varies due to student’s perception that he conceived from requirements of the topic along with available information of selected organisation. Whatever, the approach you will follow , keep getting guidance from project mentor at every step so that you can meet all requirements of topic and get good grades.

*Feedback from project mentor is essential to get good grades in RAP.

Availability of Information

Student have to complete his/her RAP based on provision of information directly from management of the organisation (i.e. primary sources of information) along with vast information available through different mediums (internet, newspaper, books, etc.) under secondary sources of information.  Availability of information from primary sources under topic number 9 is very essential as this topic cannot complete at all without getting specific information of the selected organisation. Student need to ensure that he has access of vast information from management of the selected organisation and there is no confidentiality concerns by them as well.

In short, student need to assess very critically before opting this topic for RAP as all requirements of this topic only meet if student have enough information about selected organisation. If there is any doubt on provision of required information during perpetration of RAP then student should not select this topic for RAP as it impact on overall evaluation of information and overall grades of RAP.

*Feedback from project mentor is essential to get good grades in RAP.

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